The Ultimate Wedding Planning Timeline:
When to Book Vendors, Choose Your Decor, and Send Invitations
The Ultimate Wedding Planning Timeline for a Stress-Free Wedding in Southern California
Planning a wedding is exciting, but without a clear roadmap, it can quickly become overwhelming. As a Southern California wedding planner, I’ve helped countless couples navigate when to book vendors, choose décor, and finalize the details that make their celebration unforgettable.
This month-by-month wedding planning checklist will help you stay organized, reduce stress, and enjoy every moment of the process, whether you’re saying “I do” in Temecula, Malibu, Los Angeles, Palm Springs, Orange County or San Diego.
12+ Months Before the Wedding
Choose your wedding date and book your venue. Popular locations in Southern California, like Temecula wineries, Malibu beachfront properties, and Los Angeles estates, book up quickly.
Hire your wedding planner to guide you through vendor sourcing, design, and logistics.
Start your guest list to get a clear idea of your wedding size and budget.
9–12 Months Before
Book your photographer and videographer to secure your preferred style and availability.
Choose your florist and begin discussing seasonal blooms and design ideas.
Hire entertainment such as a DJ, live band, or ceremony musicians.
Select your color palette and overall wedding style.
6–9 Months Before
Shop for your wedding dress and bridal party attire.
Reserve accommodations for out-of-town guests.
Begin honeymoon planning if you’re traveling right after the wedding.
4–6 Months Before
Send save-the-dates to your guest list.
Finalize your ceremony details with your officiant.
Select and confirm your menu with the caterer.
Choose and order your rentals, such as linens, chairs, and specialty tableware.
2–4 Months Before
Schedule hair and makeup trials to perfect your look.
Order wedding favors, signage, and personalized details.
Finalize floral arrangements and ceremony/reception installations.
Book transportation if needed for the wedding party or guests.
1 Month Before
Confirm all vendor timelines and payments.
Create a detailed wedding day timeline (this is where a planner can take the reins).
Apply for your marriage license in the county where you’ll be getting married.
1 Week Before
Pack your wedding day emergency kit with essentials like a sewing kit, stain remover, and extra lipstick.
Confirm your final headcount with the caterer and venue.
Practice your vows if you’re writing your own.
Wedding Day
Arrive early and relax! Trust your vendor team to handle the details.
Take in every moment, from getting ready to the last dance.
Final Thoughts
Having a clear wedding planning timeline makes the process smoother and ensures no important detail gets overlooked. If you’re planning your wedding in Southern California — from vineyard celebrations in Temecula to oceanfront vows in Malibu, I’d love to help you bring your vision to life.
[Contact Teardrop Wedding Events] today to get started on a stress-free, beautifully executed wedding day.
